From idea to transfer
Data Privacy Statement
Collection and processing of personal data
Personal data are individual information about personal or factual circumstances of a specific or identifiable natural person, i.e. above all data that are associated with the name or from the context of which a direct reference can be made.
Such data are collected if you provide it to us voluntarily in the context of a general contact, ordering tools or information material, participation in an event, research-related information, during application processes or to register in the protected customer area.
This data, collected through forms on the STFI website, are collected, processed, and used for advising and supporting our customers and project partners. The legal basis for this is the applicable regulations for the protection of personal data in accordance with the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG-new).
When accessing the STFI website, the following data are also stored as a log file for IT security purposes and anonymized to optimize the website, i.e. evaluated without personal reference:
- IP address of the using host
- Date and time of the page view
- Client software, i.e. browser type of the calling computer
- Submitted search terms
- Web server access status (e.g. file transferred, file not found, command not executed) and the name of the requested file
Disclosure of Personal Data
Personal data will not be passed on, but only processed for the purpose for which you have made the data available to us. There is also no intention to transfer personal data of any category to a third country or an international company or organisation.
Storage duration and deletion criteria
When collecting personal data, we apply the legally prescribed erasure periods and criteria. If a business relationship has arisen between you and the STFI (ordering aids, registering for an event, research-related information), we will delete the data after the tax retention period of 10 years.
We store personal data from general contact without a subsequent business relationship for 6 months to ensure a sufficient period of time for establishing contact with you.
We store data on application processes for three months after the selection process has been completed. In the event that a legal dispute is pending before a court, the data storage is extended until the legal conclusion of the procedure.
To prevent network disruptions and errors in the telecommunications system, the log files are stored for our own security purposes in accordance with the Telecommunications Act (TKG).
Information on Existing Rights
Upon request, we will inform you whether and which personal data we have stored about you. This right results from Art. 15 GDPR.
In accordance with Art. 16 GDPR, you also have the right to have your personal data completed, considering the purpose of the processing. You can give us an explanation and we will correct your data.
According to Art. 17 GDPR, you also have the right to be “forgotten”. You can request the immediate deletion of your personal data if it is no longer necessary to store the data or if it has been processed unlawfully. We also delete your data if you revoke your consent or if there is a legal obligation to delete it under EU or national law.
You can revoke your consent to the processing of your personal data at any time. We make the possibility of revocation as easy as giving the consent itself. The revocation of the consent does not affect the processing that has taken place up to that point.
The right to be "forgotten" does not apply if the right to freedom of expression or freedom of information prevail or the data storage serves to fulfill a legal obligation. Likewise, we cannot delete if the storage is necessary to assert, exercise or defend legal claims.
The right to restriction of processing according to Art. 18 GDPR exists if you dispute the accuracy of the data, the processing is unlawful, you have objected or the purpose of the processing has ended, but the data is still necessary to assert legal claims are.
The right to data portability, Art. 20 GDPR, authorizes you to transfer data you have provided from one automated application to another. This should make it easier for you to switch from one provider to another without fear of losing your data. Upon request, you will receive your relevant personal data in a common format.
You can object to the processing of your personal data at any time. We will then no longer process this unless there is still a very urgent reason for processing or an ongoing legal claim.
Right of appeal
If you believe that the processing of your personal data is unlawful, you have the right to lodge a complaint with a supervisory authority. In addition, certain bodies, organizations or associations may also make a complaint on your behalf.
Voluntary data provision
The provision of personal data via the forms on the STFI website is voluntary, but is required for contacting, ordering, registering for an event or submitting an application. If you do not provide this personal data, there are no prerequisites for carrying out the respective service or for concluding a contract between you and the STFI in the case of orders or seminar registrations.
The data stored as a log file for IT security purposes is recorded automatically when the website is accessed and cannot be bypassed by the user.
Automated Decision Making
No automated decision-making (including profiling) is carried out. Profiling is the creation of a comprehensive user profile by linking, saving, evaluating and merging various data about a person. Social media plug-ins, e.g. for galleries and images or similar, are not included. Our Internet pages only contain links to the websites of other companies with their own responsibility for data protection and data security.
Some of the websites use so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies”. They are automatically deleted after your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognize your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.
Use of Google Analytics
We use Google Analytics to analyse website usage. The data obtained from this are used to optimise our website and advertising measures. Google Analytics is a web analytics service operated and provided by Google Inc.(1600 Amphitheater Parkway, Mountain View, CA 94043, United States). Google processes the website usage data on our behalf and contractually undertakes to take measures to ensure the confidentiality of the processed data.
During your visit to the website, the following data, among others, is recorded:
- Pages viewed
- Your behavior on the pages (clicks, scrolling behavior, length of stay)
- Your approximate location (country and city)
- Your IP address (in abbreviated form so that no clear assignment is possible)
- Technical information such as browser, Internet provider, end device and screen resolution
- Source of your visit (i.e. from which website you came to us)
These data are transmitted to a Google server in the USA. Google observes the data protection provisions of the "EU-US Privacy Shield" agreement. Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID with which you can be recognised on future website visits. The recorded data is stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. This user-related data is automatically deleted after 14 months. Other data is stored in aggregate form indefinitely. If you do not agree to the collection, you can prevent it by installing the browser add-on to deactivate Google Analytics once.
Data protection declaration for online applications
We are pleased that you are interested in the STFI and that you are taking part in our online application process. The protection of your personal data is important to us.
Please note that the STFI PR team, as an internal service provider, centrally manages the entire application process for all STFI companies (see section 1.8.). Personal data are information about the personal or factual circumstances of a specific or identifiable natural person. This includes, for example, the civil name, address, telephone number and date of birth, but also all other data that can be related to an identifiable person.
Our data protection practice is in line with the legal regulations, in particular those of the German Federal Data Protection Act (BDSG), the Telemedia Act (TMG), and the EU General Data Protection Regulation (GDPR). We will only process your personal data as part of the online application process if this is necessary to carry out the process and to process your application. Any further use of your data will only take place if you have previously given your express consent. Below we present what personal information we collect during the online application process and how we use it.
This data protection declaration supplements and specifies the general data protection declaration of STFI, which you can find on https://www.STFI.de/en/data-privacy-statement.
1.1 Table of Contents
- 1.2 Person responsible within the meaning of Article 4 (7) GDPR / Data Protection Commissioner
- 1.3 Data processing as part of your online application
- 1.4 Storage of your application data for future job advertisements
- 1.5 Use and protection of your application data
- 1.6 Duration of Data Storage; Deletion of your application data
- 1.7 Use of this website
- 1.8 Access to applicant management
- 1.9 Legal bases for data processing
- 1.10 Your Rights
- 1.11 Questions and Assistance
- 1.12 Withdrawal of Consent
1.2 Person responsible within the meaning of Article 4 (7) GDPR / Data Protection Commissioner
The person responsible within the meaning of the GDPR and other national data protection laws of the member states as well as other data protection regulations is:
Annaberger Straße 240
Phone: +49 371 5274-0
Fax: +49 371 5274-153
If another company is named in the job advertisement, this is considered the responsible party.
Name and address of the Data Protection Commissioner:
Name: Marco Barteld
Address: STFI e.V., Annaberger Straße 240, 09125 Chemnitz (Germany)
Phone: +49 371 5274-188
1.3 Data processing as part of your online application
Thank you if you decide to apply online. This will make the processing of your application easier and faster.
If your application relates to a specific job advertisement, STFI processes the data you provide in your application only for the purpose of processing the application for this position.
Beyond the completion of the application process for this position, the STFI only stores your application data to the extent necessary to protect our legitimate interests. The storage period in the applicant management system is limited to 3 months after the end of the application process.
1.4 Storage of your application data for future job advertisements
If your application is considered for other positions within the STFI, your data will only be used further if you have given your express consent to this. STFI will obtain your consent for this in advance. Of course, your consent is voluntary. If you do not agree, you will not suffer any disadvantages with regard to your application for the specific job advertisement.
1.5 Use and protection of your application data
The STFI has taken technical and organisational measures to protect your application data against accidental or intentional manipulation and against unauthorized access. The transmission of your data is encrypted according to the currently recognised state of the art.
In the recruiting process, your application data is only accessed by those persons who are entrusted with the recruiting process. In this case, these are the staff department and the manager responsible for the job offer.
The STFI will only use your application data outside of the application process for anonymous statistics. Any further use does not take place.
1.6 Duration of data storage; Deletion of your application data
The STFI stores your application data for a period of 3 months after the application process has been completed. After the deadline, your applicant data will be deleted. Subject to legal retention periods, the STFI will delete your application data after the application process has been completed, unless there is a reason for storage as described in Section 1.3 or 1.4. In this case, the STFI will delete the data immediately after the storage reason no longer applies.
1.7 Use of this website
When using our website, please also note STFI's general data protection declaration.
1.8 Access to applicant management
As a company of the STFI, futureTEX Management GmbH can access the applicant management system of the STFI in a differentiated way.
Otherwise, your application data will not be passed on to third parties unless we are legally obliged to do so or you have given your express consent.
1.9 Legal bases for data processing
The legal basis for processing your application data depends on the purpose underlying the data processing.
- Data processing as part of your online application
The legal basis for the processing of your application data for the above purpose is Art. 6 (1) (b) GDPR. Without the data processing, we cannot process your online application and cannot carry out the online application process.
- Data processing for future job postings
The legal basis for the processing of your application data for the above purpose is Art. 6 (1) (a) GDPR. We process your data in our applicant management system beyond the specific application process only with your express consent.
- Data processing for anonymous statistics
The legal basis for data processing for the above purpose is Art. 6 (1) lit. f GDPR. We need statistical information about the use of our online application process. We use anonymisation techniques to protect your personal data.
1.10 Your Rights
You have extensive rights with regard to the processing of your personal data.
Right to information: You have the right to information about the data we have stored, in particular the purpose for which it is processed and how long the data will be stored (Article 15 GDPR).
Right to rectification of inaccurate data: You have the right to request us to rectify your personal data without delay if it is inaccurate (Article 16 GDPR).
Right to erasure: You have the right to request that we erase personal data concerning you. These conditions provide that you can request the deletion of your data if we no longer need the personal data for the purposes for which they were collected or otherwise processed, we should process the data unlawfully or you should have legitimately objected or if there is a legal obligation to delete it (Article 17 GDPR).
Right to restriction of processing: You have the right to request that the processing of your data be restricted. This right exists in particular for the duration of the examination if you have disputed the accuracy of the data concerning you and if you wish to have restricted processing instead of deletion if you have a right to deletion. Furthermore, processing is restricted in the event that the data is no longer required for the purposes we are pursuing, but you need the data to assert, exercise or defend legal claims, and if the successful exercise of an objection between us and you is disputed (Article 18 GDPR).
Right to data portability: You have the right to receive the personal data that you have provided to us from us in a structured, common, machine-readable format (Article 20 GDPR), provided that it has not already been deleted.
Right to object: You have the right to object to the processing of your personal data at any time for reasons that arise from your particular situation (Article 21 GDPR). We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims. If you wish to object to the processing of your personal data, send us an e-mail or write to the above-mentioned contact address of the person responsible.
Right to lodge a complaint with the supervisory authority: You have the option of contacting the above-mentioned data protection officer or a data protection supervisory authority if you believe that the processing of your personal data violates the German General Data Protection Regulation. A list of the data protection supervisory authorities can be found here: www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
1.11 Questions and Assistance
Do you have technical problems when sending the online application? Do you have questions about the content of an application for an advertised position? Do you have general questions or suggestions about the online application? Or do you have further data protection questions?
Then email us at: firstname.lastname@example.org – we will contact you to solve your problem as quickly as possible or to clarify your questions quickly.
1.12 Withdrawal of Consent
You are entitled to revoke any consent you may have given to the use of your personal data at any time with effect for the future. An email to email@example.com is sufficient for this.